Article 1. Presentation
The International Olympic Committee (hereafter the “IOC”) is organising a contest to select the design for the obverse (front side) of the medal for the Nanjing 2014 Youth Olympic Games, which will be held in China from 16 to 28 August 2014 (hereafter the “Contest”).
Article 2. Candidates
Participation in this Contest is open to any individual who has Internet access and an E-mail address, regardless of their country of residence, to the exclusion of IOC and Nanjing Youth Olympic Games Organising Committee (NYOGOC) personnel, as well as all people who are directly or indirectly involved in the conception, carrying out or management of the Contest, particularly employees of third-party service providers, their affiliates and the company that will make the medals (hereafter the “Candidate”). By taking part in the Contest, the Candidate who has not reached the age of majority under the applicable national laws and regulations of his/her country confirms that his/her parent/guardian has consented to his/her taking part in the contest and abiding by the rules of this Contest. Only one application per Candidate will be allowed.
Article 3. Contest Phases
The Contest includes the following phases:
3.1. Design Submission Phase: from 2 September to 30 November
• The design submission phase will run from 2 September 2013 until midnight CET on 30 November 2013.
• Candidates must upload and submit their design according to the process provided on the website www.medaldesigncompetition.com.
• Incomplete submissions, submissions that do not conform to the stated formats or these Rules, and those sent after midnight on 30 November 2013 (based on the date and time of reception of these items) will be refused.
• Designs that include messages of a political or religious nature, elements that directly or indirectly promote hatred, discrimination, violence, racism or pornography, or that are contrary to the laws in force or to public order and morality, will be automatically eliminated from the competition.
• Designs that meet all the criteria defined in this article may, at the IOC’s sole discretion, be uploaded into the online gallery without any modifications by the IOC.
• The IOC will announce the winner of the competition on 20 December 2013 (please note that this date may be modified by the IOC, in its sole discretion).
3.2. Selection of Winner A jury selected by the IOC will choose the winner of the Contest (hereafter “the Winner”) along with two runners-up (hereafter the “Runners-up”) who will be in 2nd and 3rd place, respectively, behind the Winner. No modifications will be made to the design of the medal chosen by the jury during its making, with the exception of possible modifications for technical or visibility reasons. The IOC will inform the Winner of his/her victory. Notwithstanding the choice of the jury and the prize awarded to the Winner, the IOC reserves the right ultimately not to use the design selected within the framework of this Contest to make the medals for the Youth Olympic Games.
3.3. Modification of the Rules The IOC’s decisions on all matters relating to the Contest will be final and binding on all Candidates, the Winner and the Runners-up. The IOC reserves the right at its absolute discretion to vary, delete or add to any of these Rules from time to time without prior notice. These Rules prevail over any provisions or representations contained in any promotional materials relating to the Contest.
3.4. Compliance All the designs must be in compliance with these Rules at all times. The IOC may, at any time, and based on its own appreciation, exclude any design or any Candidate. Participation in this Contest implies the full, complete and unreserved acceptance of these Rules. Non-observance of the conditions for participation set out in these Rules makes the participation invalid.
Article 4. Intellectual property rights
4.1. The Candidates acknowledge that the graphic elements sent within the framework of this competition are free of rights.
4.2. The Candidates fully guarantee to the IOC that they possess all the rights to the designs submitted within the framework of this competition and that these designs do not violate any existing copyright or any other intellectual property rights belonging to third parties, and that the Candidates have acquired all the necessary authorisations to allow them to use the elements belonging to third parties, as well as all other necessary authorisations. At the first request of the IOC, the Candidates will provide copies of these written authorisations.
4.3. The Candidates agree not to publish, have published, disclose or use in any way, and for whatever reason, their designs without the prior written consent of the IOC. An exception will be made for the Contest period from 2 September to 30 November 2013, i.e. during the design submission and internet user voting phases, and only in the manner defined in the Contest Rules.
4.4. The Winner irrevocably transfers to the IOC all the intellectual property rights to his/her creation, including, but not limited to, the right to transfer, reproduce, copy, publish, alter, adapt, modify or distribute his/her creation, in any currently existing or future medium or form, and agrees that his/her creation will be the exclusive property of the IOC. The Winner guarantees to the IOC that he/she is fully authorised to transfer the rights covered by the present transfer, and that, in the event that he/she is a member of a copyright association to which he/she has previously transferred rights to future works, the winner guarantees the IOC that he/she has obtained the agreement of the aforesaid association that the design submitted within the framework of this contest will be expressly excluded from the general transfer.
As a condition of participating in this Contest and receiving any prizes, a rights assignment document must be signed by the Winner and the two Runners-up, and will be an integral part of the acceptance by the finalists as a condition for their selection. If the Winner has not reached the age of majority under the applicable national laws and regulations of their country, the rights assignment document will need to be countersigned by his/her parents/guardian confirming that the latter have consented to his/her taking part in the contest and abiding by the Rules of this Contest.
The Winner and the Runners-up also agree to provide to the IOC, at its request, the source files for their designs (EPS format).
Article 5. Prizes
5.1. The Winner will receive the following prizes:
> A visit for two people from 15 to 19 August 2014 to the Nanjing 2014 Youth Olympic Games, including:
o Round-trip flights for two people in economy class to Nanjing, with arrival scheduled for 15 August 2014
o Accommodation at one of the official hotels of the Nanjing 2014 Youth Olympic Games for four nights, including breakfast
o Access to the opening ceremony to be held on 16 August 2014
o Access to all the sports events.
> A souvenir set of medals for the Nanjing 2014 Youth Olympic Games made especially for the Winner.
> Online promotion around the winning medal in relation to the Nanjing 2014 Youth Olympic Games.
> A tablet or mobile phone.
5.2. The Runners-up will receive the following prizes:
> A tablet or mobile phone
5.3. The IOC reserves the right to modify the nature and/or value of the prizes detailed above up to the day on which they are awarded. The participant agrees that he/she has no right to claim for an exchange of the prizes defined in section 5 above, or for their value in cash, or to transfer such prizes.
5.4. All prizes are non-transferable. There will be no substitutions or cash redemptions. Prizes may not be sold, bartered or transferred. Trip prizes must be used on the date specified or the prize will be forfeited. Dates of departure and return are subject to change. In the event that there is a cancellation or pre-emption of the Youth Olympic Games, the IOC reserves the right to substitute a prize of equal or greater value. Airline tickets are non-reroutable, non-refundable and their validity may not be extended. Prizes do not include any additional expenses, including, but not limited to incidentals, telephone charges, travel insurance, souvenirs, upgraded transport, additional ground transport or meals, which are the responsibility of the Winner. The Winner and his/her Guest must each travel together on the same itinerary and must have valid travel documents (i.e., valid passport, valid government issued photo ID) prior to departure. Potential Winners’ travel companions (or parent/legal guardian if a travel companion is a minor) must execute a Release of Liability prior to departure. The Winner and his/her travel companion are responsible for obtaining their own travel visas or passports. All other expenses and costs not expressly listed above, including, but not limited to, taxes, meals, tips, entertainment and transport to and from home residence to airport are the Winner’s sole responsibility.
5.5. By accepting a prize, the Winner and Runners-up release and discharge the IOC and its respective employees, officers, directors, representatives and agents from any liability or damage due in whole or in part to the award or prize, acceptance, possession, use or misuse of any award or prize or participation in this Contest. The IOC reserves the right to substitute a comparable award or prize of like or greater value for any prize, or to pay the Winner or Runners-up a cash equivalent (the value of which will be determined by the IOC at its sole discretion), for any reason.
5.6. To the fullest extent permitted by law, the IOC gives no representation or warranty with respect to the prizes provided under the Contest; in particular, the IOC gives no warranty with respect to the quality of the awards or prizes or their suitability or fitness for any purpose.
Article 6. Other
Within the limits authorised by law, the Candidates, including the Winner and the Runners-up, have no possibility of recourse (with an ordinary court, a court of arbitration or any other court) regarding the Contest and in particular, but not exclusively, the results of the Contest. No correspondence will be exchanged regarding the Contest. By participating, Candidates, the Winner and the Runners-up agree to release and hold harmless the IOC, its affiliates, partners, representatives, agents, successors, assigns, employees, officers and directors from any and all liability, for loss, harm, damage, injury, cost or expense whatsoever (even to the extent resulting from the active or passive negligence of the IOC, and each of its officers, agents, servants, employees or other Candidates in the Contest) including, but without limitation, property damage, personal injury and/or death which may occur in connection with, preparation for, travel to, or participation in Contest or any Contest-related activity; the possession, acceptance and/or use or misuse of prize; and for any claims based on publicity rights, defamation, invasion of privacy, copyright infringement, trademark infringement or any other intellectual property-related cause of action. Candidates who do not comply with these Rules, or attempt to interfere with this Contest in any way, may be disqualified. The IOC is not responsible if the Contest cannot take place or if any prize cannot be awarded due to travel cancellations, delays or interruptions due to acts of God, acts of war, natural disasters, weather or acts of terrorism. Publicity Release: For clarity, in consideration for permission for their child/ward to enter this Contest, any parent or legal guardian who so authorises his/her child or ward to enter this Contest, hereby expressly grants to the IOC and the Contest Entities the right, privilege and licence to use their and such child/ward's picture or likeness in any photograph, film, video production or any other forms of media publication and to use their and such child/ward's verbal or written statements or declarations for the purpose of publicising, fostering and promoting the IOC and the Contest or for any other purpose.
Article 7. Use for information and promotion purposes
By taking part in this Contest, the Candidates unreservedly agree that their names and projects may be used and disseminated for information and/or promotion purposes regarding this Contest and/or the Youth Olympic Games on behalf of the IOC or any other individual or legal entity acting on its behalf, such as NYOCOG. Such use of their names and projects will be unrestricted and will not lead to any rights or remuneration, and can be in any in-house or external communication medium for information and/or promotion purposes, as mentioned in the preceding paragraph, on behalf of the IOC or any other individual or legal entity acting on its behalf, for one year starting from the end of this competition and throughout the world.
Article 8. Applicable law and place of jurisdiction
8.1. These Rules and the Contest are governed by Swiss law.
8.2. No ordinary court, in any country, will be competent in the event of claims, disagreements or disputes relating to the Contest. If the restriction concerning the right of recourse (according to article 6 above) is judged invalid or void, all disputes will be submitted exclusively to the competent courts of Lausanne, Switzerland.
Article 9. Discrepancy
In case of discrepancy between the English and French versions of these Contest Rules, the English version shall prevail.