RULES OF THE YOUTH OLYMPIC GAMES
MEDAL DESIGN COMPETITION (HEREAFTER THE “RULES”)
Article 1. Presentation
The International Olympic Committee (hereafter the “IOC”) is organising a contest to select the design for the front side of the medal for the Lillehammer 2016 Youth Olympic Games, which will be held in Lillehammer, Norway from 12 to 21 February 2016 (hereafter the “Contest”).
Article 2. Candidates
Participation in this Contest is open to all individuals who have Internet access and an E-mail address, regardless of their country of residence, to the exclusion of IOC and Lillehammer Youth Olympic Games Organising Committee (hereafter “LYOGOC”) personnel, as well as all people who are directly or indirectly involved in the conception, carrying out or management of the Contest, particularly employees of third party service providers, their affiliates and the company that will make the medals (hereafter the “Candidate(s)”).
By taking part in the Contest, the Candidate who has not reached the age of majority under the applicable national laws and regulations of his/her country at the time of his/her registration confirms that his/her parent or legal guardian has consented to him/her taking part in the Contest and abiding by the Rules of this Contest.
Article 3. Contest Phases
The Contest includes the following phases:
3.1. Project Submission Phase: from 25 March to 1 June 2015
- The design submission phase will run from 25 March 2015 until midnight CET on 1 June 2015.
- Candidates must upload and submit their design according to the process provided on the website www.medaldesigncompetition.com (hereafter the “Application(s)”), where they register the following information: full name, date of birth, e-mail address and telephone number (the “Registration Information”).
- Only one Application per Candidate will be allowed.
- Incomplete Applications, those that do not confirm with the stated formats and those sent after midnight CET on 1 June 2015 (based on the date and time of reception of these items) will be refused.
- Applications that include messages of a political or religious nature, elements that directly or indirectly promote hatred, discrimination, violence, racism or pornography, or that are contrary to the laws in force or to public order and morality or to the Olympic Values in general, will be automatically eliminated from the Contest.
- Applications that meet all the criteria defined in this article will be uploaded into the online gallery without any modifications by the IOC, with the exception of some corrections of spelling mistakes that could detract from the written descriptions by the Candidates.
3.2. Selection of Winners: June 2015
- The jury selected by the IOC will choose the winner of the Contest (hereinafter the “Contest Winner”) along with two runner-ups who will be placed in 2nd and 3rd place behind the Contest Winner (hereinafter collectively referred to as the “Winners”).
- The IOC will use its best efforts to ensure that the design for the front side of the medal for the Lillehammer 2016 Youth Olympic Games is produced on the basis of the winning Application, without altering the nature and general aspect of the original design. However, Candidates agree that certain modifications may be required to the winning Application, in particular for any technical or visibility reasons.
- The IOC will inform the Contest Winner of his/her victory, as well as the other Winners (i.e. the two runner-ups). If the Contest Winner cannot be contacted within ten (10) calendar days of first notification attempt, if any Prize (as described in Section 5 below) or Prize notification is returned as undeliverable, if Winners decline his/her/their Prize or in the event of non-compliance with these Rules, such Prize will be forfeited and may be awarded to the next Winner or Candidate in the ranking. Upon Prize forfeiture, no compensation will be given.
- Notwithstanding the choice of the jury and the Prize awarded to the Contest Winner, the IOC reserves the right ultimately not to use the Application selected within the framework of this Contest to make the medals for the Lillehammer 2016 Youth Olympic Games.
3.3. Modification of the Rules
IOC’s decisions on all matters relating to the Contest will be final and binding on all Candidates. The IOC reserves the right at its absolute discretion to vary, delete or add to any of these Rules from time to time without prior notice and without any compensation or indemnification being due to Participants. These Rules prevail over any provisions or representations contained in any promotional materials relating to the Contest.
3.4 Use of Registration Information
Except as provided under the present Rules, the IOC will not share Candidates’ Registration Information with any third party without their express consent.
All Applications must be in compliance with these Rules at all times. The IOC may, at any time, and based on its own appreciation, exclude any Application or any Candidate, if the IOC considers in its reasonable discretion that such Candidate committed a breach of the aforesaid Rules.
Participation in this Contest implies the full, complete and unreserved acceptance of these Rules. Non-observance of the conditions for participation set out in these Rules makes the participation in the Contest invalid.
Article 4. Intellectual property rights
4.1. Candidates acknowledge that the graphic elements sent within the framework of this Contest are free of rights.
4.2. Candidates fully guarantee to the IOC that they possess all the rights and authorisations in and to the elements comprised in their Applications. Candidates further warrant that submitted Applications do not violate any existing copyright or any other intellectual property rights or any other rights belonging to third parties. At the first request of the IOC, Candidates will provide copies of these written authorisations allowing them to use the elements belonging to third parties in and to their Applications.
4.3. Candidates agree not to publish, have published, disclose or use in any way, and for whatever reason, their Application without the prior written consent of the IOC. An exception will be made for the Contest period 25 March 2015 until 1 June 2015, i.e. during the Project Submission Phase, only in the manner defined in these Rules.
4.4. Candidates agree that a rights assignment agreement must be signed by each of the Winners and will form an integral part of the acceptance by each of the Winners as a condition for his/her selection.
4.5 Under such rights assignment agreement, each of the Winners irrevocably transfer and assign to the IOC, any and all the intellectual property rights to his/her Application, including, but not limited to, the right to transfer, reproduce, copy, publish, alter, adapt, modify, distribute or create derivative works of his/her Application, in any currently existing or future medium or form, without any remuneration (including any claim on any commercial revenues derived from the exploitation of the medals) for the Winner except his/her prize as foreseen by the present Rules of the Contest, and agrees that, to the fullest extent permitted by law, his/her Application will be the exclusive property of the IOC. Each of the Winners hereby waives any rights to further compensation or remuneration associated with their Application.
4.6 Each of the Winners guarantee to the IOC that he/she is fully authorised to transfer the rights covered by the present assignment of rights, and that, in the event that he/she is a member of a copyright association and/or collective management organisation to which he/she has previously transferred rights to future works, that he/she has obtained the agreement of the aforesaid association or organisation that the Application submitted within the framework of this Contest will be expressly excluded from the general transfer.
4.7 Each of the Winners also agree to provide to the IOC, at its request, the source files for his/her Application (EPS format), and any document evidencing his/her ownership of the intellectual property rights over their Application and the assignment in favour of the IOC.
Article 5. Prizes
5.1 The Contest Winner will receive the following prizes:
- A visit for two persons from 11 to 15 February 2016 to the Lillehammer 2016 Youth Olympic Games, including:
- Round-trip flights for two persons (i.e. the Contest Winner and a guest) in economy class to Lillehammer, Norway, with arrival scheduled for 11 February 2016;
- Accommodation at one of the official hotels of the Lillehammer 2016 Youth Olympic Games for four nights, including breakfast;
- Access to the opening ceremony to be held on 12 February 2016;
- Access to all the sports events for the duration of the stay.
- A copy of the gold medal for the Lillehammer 2016 Youth Olympic Games made especially for the Contest Winner;
- Online promotion around the winning medal in relation to the Lillehammer 2016 Youth Olympic Games;
- A Samsung tablet.
5.2 The other Winners (i.e. the runner-ups) will receive a Samsung tablet.
5.3 The IOC reserves the right to modify the nature and/or value of the Prizes up to the day on which they are awarded.
5.4 In no event may the Prizes defined in section 5.1 and 5.2 above be exchanged for their value in cash or transferred to anyone, free of charge or against payment.
5.5 All Prizes are non-transferable. No substitutions or cash redemptions. Prizes may not be sold, bartered or transferred. Trip prizes must be used on date specified in section 5.1 hereabove, or Prize will be forfeited. Dates of departure and return are subject to changes. In the event there is a cancellation or pre-emption of the Lillehammer 2016 Youth Olympic Games, the IOC reserves the right to substitute a prize of equal or greater value. Airline tickets are non-reroutable, non-refundable and the validity may not be extended. Prizes do not include any additional expenses, including, but not limited to incidentals, telephone charges, travel insurance, souvenirs, upgraded transportation, additional ground transportation, meals, which are the responsibility of each of the Winners. Trip Winners and their guest must each travel together on the same itinerary and must have valid travel documents (i.e., valid passport, valid government issued photo ID) prior to departure. Potential Trip Prize winners’ travel companions (or parent/legal guardian if a travel companion is a minor) must execute a Release of Liability prior to departure. Winners and travel companions are responsible for obtaining their own travel visas or passports. All other expenses and costs, not expressly listed above, including, but not limited to, taxes, meals, tips, entertainment and transportation to and from home residence to airport are the Trip Prize winners’ sole responsibility.
5.6 By accepting a Prize, each of the Winners release and discharge the IOC and its respective employees, officers, directors, representatives and agents from any liability or damage due in whole or in part to the award or Prize, acceptance, possession, use or misuse of any award or Prize or from participation in this Contest.
5.7 To the fullest extent permitted by law, the IOC gives no representation or warranty with respect to the Prizes provided under the Contest; in particular, the IOC gives no warranty with respect to the quality of the awards or Prizes or their suitability or fitness for any purpose. If any of the Prizes has a material defect, the Winners should return the Prize to the IOC in its original packaging. It is the Winners’ responsibility to verify the good functioning of the Prize immediately upon receipt; and Prizes will be considered as accepted within ten (10) days of their delivery to the Winners.
Article 6. Other
6.1 Within the limits authorised by law, Candidates have no possibility of recourse (with an ordinary court, a court of arbitration or any other court) regarding the Contest and in particular, but not exclusively, the results of the Contest. No correspondence will be exchanged regarding the Contest except to inform each of the Winners.
6.2 By participating in this Contest, Candidates agree to indemnify and hold harmless the IOC, its affiliates, partners, representatives, agents, successors, assigns, employees, officers and directors, from any and all liability, for loss, harm, damage, injury, cost or expense whatsoever (even to the extent resulting from the active or passive negligence of the IOC, and each of its officers, agents, servants, employees or other Candidates in the Contest) including without limitation, property damage, personal injury and/or death which may occur in connection with, preparation for, travel to, or participation in Contest or any Contest-related activity; the possession, acceptance and/or use or misuse of Prize and for any claims based on publicity rights, defamation, invasion of privacy, copyright infringement, trademark infringement or any other intellectual property-related cause of action. Candidates who do not comply with these Rules, or attempt to interfere with this Contest in any way, may be disqualified. The IOC is not responsible if the Contest cannot take place or if any Prize cannot be awarded due to travel cancellations, delays or interruptions due to acts of God, acts of war, natural disasters, weather or acts of terrorism.
6.3 Publicity Release: For clarity, in consideration for permission for their child/ward to enter this Contest, any parent or legal guardian who so authorizes his/her child or ward to enter this Contest, hereby expressly grants to the IOC and the Contest entities the right, privilege and license to use your and such child/ward's picture or likeness in any photograph, movie, video production or any other forms of media publication and to use your and such child/ward's verbal or written statements or declarations for the purpose of publicizing, fostering and promoting the IOC and the Contest or for any other purpose.
Article 7. Use for information and promotion purposes
7.1 By taking part in this Contest, Candidates unreservedly agree that their names and Applications may be used and disseminated for information and/or promotion purposes regarding this Contest and/or the Youth Olympic Games on behalf of the IOC or any other individual or legal entity acting on its behalf, such as LYOGOC.
7.2 Such use of their names and Applications will be unrestricted and will not lead to any rights or remuneration (including any right or interest to revenues derived from merchandising or other commercial exploitation) which are expressly and irrevocably waived, and can be in any in-house or external communication medium for information and/or promotion purposes, as mentioned in the preceding paragraph, on behalf of the IOC or any other individual or legal entity acting on its behalf, for one year starting from the end of this Contest and throughout the world.
Article 8. Applicable law and place of jurisdiction
8.1. These Rules and the Contest are governed by Swiss law without reference to its conflict of laws rules.
8.2. No ordinary court, in any country, will be competent in the event of claims, disagreements or disputes relating to the Contest. If the restriction concerning the right of recourse (according to section 6 above) is judged invalid or void, all disputes will be submitted exclusively to the competent courts of Lausanne, Switzerland.
Article 9. Discrepancy
In case of discrepancy between the English and French version of these Rules of Contest, the English version shall prevail.